STUDENTS UNION OF
PSG POLYTECHNIC COLLEGE

CONSTITUTION

1. NAME

     The name of the Union shall be “PSG POLYTECHNIC COLLEGE STUDENTS UNION”, herein after referred as “The Students Union”.

2. PATRONS

a)	The Managing Trustee of the PSG & Sons Charities shall be the Chief Patron of the Students Union.
b)	The Principal, PSG Polytechnic College shall be the Patron of the Student Union.

3. OBJECTIVE

The Students Union shall strive:

a)	To provide opportunities for the development of technical skills and knowledge through the various affiliated Associations.
b)	To promote social, cultural and literacy activities through the various affiliated Clubs.
c)	To organize such other activities as the Council (vide 5) may decide from time to time.

4. MEMBERSHIP
	
1.	All the students of PSG Polytechnic College shall be members of the Students Union.
2.	All members of Faculty shall be honorary members of the Students Union.

5. GENERAL COUNCIL

a) Constitution:

The General Council, hereafter referred to as “The Council”, shall consist of the following members:

1.	Chairperson – From Final year Diploma Programme 
2.	Vice-Chairperson - From Final year Diploma Programme 
3.	Secretary (Men) -  From Pre Final year
4.	Secretary (Women) -  From Pre Final year
5.	Sports Secretary
6.	Secretaries of the affiliated Associations and Clubs
7.	Class representatives 
8.	Chief Advisor, Faculty Advisors and Treasurer of the Students Union

Members (1) to (4) will hereafter referred to as the “Office Bearers of the Students Union”.

b)	Functions:

i.	The Council shall in conformity with the objectives of the Students Union, formulate the policies and suggest the course of action to be  adopted by the Executive Committee (Vide 6).
ii.	The Council shall consider, amend if necessary and sanction the budget proposals presented by the Finance Committee (Vide 7).

c) Meetings:

i.	The Chairperson will normally preside over the meetings of the Council to be convened by the Vice - Chairperson.
ii.	The Council shall ordinarily meet at least once in a year.
iii.	The quorum for the Council meeting shall be 30% of the members of the council.
iv.	No decision of the Council shall have effect unless it is included in the minutes of the meeting and approved by the Patron. The Patron may veto or cancel any action specified in the minutes.
6. EXECUTIVE COMMITTEE

a) Constitution:

The Executive Committee shall consist of the following members:

i.	  Office Bearers of the Students Union
ii.	  Secretaries of the clubs
iii.	  Chief Advisor, Faculty Advisors and Treasurer of the Students Union
b)  Functions:

i. The Executive Committee shall carry out the activities of the Students Union as approved by the Council.
ii. In matters of urgency, the Executive Committee may act on behalf of the Council. However, the Committee shall present a report on such actions taken at the next meeting of the Council.

c)	Meetings:

i.	The Chairperson will normally preside over the meetings to be convened by the Vice - Chairperson
ii.	Executive Committee ordinarily meets twice a year.

iii.	A quorum for the meeting shall be 50% of the members of the Executive Committee.

iv.	No decision of the Executive Committee shall have effect unless it is included in the minutes of the meeting and approved by the Patron. The Patron may veto or cancel any action specified in any minutes.

7. FINANCE COMMITTEE

a) Constitution:

Finance Committee shall consist of the following members:

i.	Office Bearers of the Students Union
ii.	Secretaries of the clubs
iii.	Treasurer of the previous year
iv.	Chief Advisor, Faculty Advisors and Treasurer of the Students Union

b) Functions:
i.	The Finance Committee shall prepare a budget for the year and submit it through the Treasurer at the first meeting of the Council for its approval.
ii.	It shall act as an advisory body of the Council on all matters involving the finance of the Students Union.
iii.	It shall formulate rules, subject to the approval of the Council, to govern the administration of the finance.

8. ADDITIONAL COMMITTEES

Additional Committees may be formed at the discretion of the council and these committees shall have such duties and powers as the Council may decide from time to time.

9. FINANCE

a)	All subscriptions and contributions shall be collected by the Treasurer on behalf of the Students Union and shall be deposited in the Students Union account in a scheduled bank. The treasurer shall operate this account.
b)	The Finance committee may authorize the collection of any other contribution to the Students Union fund subject to the approval of the Patron.
c)	A reserve fund of 20% of the total subscription and contributions shall be set aside to meet capital expenses.
d)	The Treasurer shall, at no time, keep more than a specified sum of the Students Union fund in cash, this limit to be decided from time to time by the finance committee of the Students Union.
e)	The Students Union Secretaries and the Secretaries of the affiliated associations and clubs may be given some advance money, the value of which shall be fixed by the Finance Committee from time to time, depending upon the nature of the requirements.

f)	Correct accounts and books shall be kept by the Treasurer showing the financial transactions of the Students Union. At the close of the academic year, the Treasurer shall submit the accounts to the Patron for audit by his nominee.

10.	SELECTION

a)	There shall be a Selection Committee constituted from among the members of the faculty by the Patron. This Committee shall, with the approval of the Patron, decide the mode of selection of the Office bearers of Students Union from among the eligible candidates, the eligibility conditions for the various posts being stipulated by the Selection Committee from time to time.
b)	Each class shall elect one class representative for every academic year. In addition, each class shall elect one woman class representative, if there are five or more women students in the class and if the class representative is not a woman.

11. RESPONSIBILITIES

    Chairperson:
1. Setting the directions and guiding the office bearers and volunteers all through the year
2. Giving importance to values and ensure that law and order is maintained in all SU activities.
3. Coordinating and organizing functions in an orderly manner
4. Presiding over the Council meetings and the Executive Committee meetings
5. On stage arrangements including audio and agenda for the meeting.

Vice-Chairperson:

1.	Convene for the Council and Executive Committee meetings
2.	Organize off- stage arrangements within the campus for the functions
3.	Executing the work of the chairperson in his/her absence

Secretary:

1.	Maintaining all accounts
2.	Preparing the budget for Students Union
3.	Convenor for the Finance committee
4.	Planning for all the meetings including halls & catering
5.	Publicity including banners, displays, internet and invitations
6.	Obtain suggestions from the students so that the welfare of the students is ensured.
7.	Preparing Minutes of the meeting

12. AMENDMENT TO THE CONSTITUTION / BYLAWS

The constitution may be amended at the meeting of the Council provided that (a) at least 14 days notice of the proposed changes approved by the Patron is given to the members of the Council and (b) the amendment is voted for by at least two-third of those members present and by at least half of the members of the Council later by circulation if necessary. Such amendments shall take effect only after the approval of the Patron.

The Patron may amend the bylaws at any time based on the suggestions of the Faculty Advisors of the Students Union.

13. ASSOCIATIONS

TECHNICAL ASSOCIATIONS

  a) The following Technical Associations shall be affiliated to the Union.

1)	   Apparel Technology Association
2)	  Automobile Engineering Association 
3)	  Computer Engineering Association 
4)	  Computer Networking Association
5)	  Electrical & Electronics Engineering Association
6)	  Electronics & Communication Engineering Association 
7)	  Foundry Technology Association
8)	  Information Technology Association 
9)	  Mechanical Engineering Association
10)	  Mechatronics Engineering Association
11)	   Science Association
12)	  Textile Technology Association
and such other Associations as may be formed on the approval of the Patron from time to time depending upon the courses offered.

b) The Patron shall have the power to form, modify or close any Technical Association, if such a step is warranted in the interest of the Students Union.
c) The following shall be the office bearers, members and functions of each of the Technical Association.

FACULTY ADVISOR

A member of the faculty of the respective department nominated by the Patron. He / She will be guiding the office bearers in carrying out the activities.

SECRETARY AND JOINT – SECRETARY

There shall be one Secretary from the final year and one Joint- Secretary belonging to the pre final year of department to be selected by the respective branch committee comprising of the HoD, the faculty advisor of the association and the respective class tutors. 

The Secretary shall represent the association in the Council. The Secretary may depute joint secretary in his / her absence to represent the association in the council.

OBJECTIVES
To provide a forum for discussing topics of general and technical interest and to organize other activities to promote the knowledge and understanding in the field of study.

MEMBERSHIP
i.	All the students of a branch are members of the respective association.

ii.	Members of the faculty of the respective branch are honorary members.

FINANCE

i.	The Students Union will normally provide an annual grant, the value of which shall be determined by the Council.
ii.	The association may have any subscription/publication of its own, subject to the approval of the Patron.

RESPONSIBILITIES

The Secretary shall be responsible for the correspondence and other organizational activities of the association. He / She shall also maintain the accounts of the association.

14. AFFILIATED CLUBS

a)  The following clubs shall be affiliated to the Students Union:

1.	Brains Trust
2.	Character and Personality Club
3.	Entrepreneur Club
4.	Environment Development  Club
5.	Fine Arts Club
6.	Music Club
7.	Tamil Mandram
8.	Women Development Cell
9.	Youth Red Cross Society
10.	Rangers and Rovers Club
11.	Photographic Club
12.	Road Safety Patrol
13.	Interact Club

and such other clubs may be formed at the approval of the Patron from time to time.

b)  The Patron shall have the power to form, modify or close any club, if such a step is warranted in the interest of the Students Union.

c) The following shall be the office bearers, members and functions of each of the clubs

FACULTY ADVISOR

A member of the faculty nominated by the Patron.

SECRETARY

a) There shall be a Secretary (Men) and a Secretary (Women) to be selected by a Selection Committee constituted from among the members of the faculty by the Patron. This Committee shall, with the approval of the Patron, decide the mode of selection of the Office bearers of clubs from among the eligible candidates, the eligibility conditions for the various posts being stipulated by the Selection Committee from time to time.
b)	One Secretary shall represent the club in the council. This Secretary may depute the other Secretary in his / her absence to represent the club in the council.

MEMBERSHIP

All the students are members of the Clubs. A Student can be an active member at the maximum in three clubs including NSS & NCC but excluding sports & games.

FINANCE

The Students Union will normally provide an annual grant, the value of which shall be determined by the Council.

RESPONSIBILITIES

The Secretaries shall be responsible for the correspondence and other organizational activities of the club. They shall also maintain the accounts of the club.

b) The Objectives of the various clubs are as follows:

i)	BRAINS TRUST

 		To nurture a sense of leadership, team spirit, cooperation and voluntary service among the members which will help them perform better in their career in future. To create facilities for its member to improve their communication skills in English and to cultivate the sense of social and ethical responsibilities.

	
ii)	CHARACTER AND PERSONALITY CLUB

To facilitate the development of character and personality of the members, so as to enable them succeed in their chosen careers and personal life, through weekly meetings, group discussion sessions, training in yoga and psychological techniques etc 
       
iii)	   ENTREPRENEUR CLUB

To organize entrepreneurship promotional and motivational programmes such as success stories, team building workshops, skill development programmes and to motivate  the students to participate/ organize the motivational programmes.  

iv)	    ENVIRONMENT DEVELOPMENT 

To motivate the student to create a clean and green environment in the campus and surrounding living place. To  promote awareness on environmental issues among the students and educate the students on  eco friendly concepts.

v)	    FINE ARTS CLUB

To encourage art appreciation – to unleash creativity and to understand the divine nature in the student, to initiate the students to learn the art of photography, appreciate and practice to enhance the general knowledge of the students through stamps, appreciate, practice and acquire multimedia skills.

vi)	   MUSIC CLUB

To aim at quintessence of the nation’s rich musical heritage, keeping modern interests and musical trends 

vii)	TAMIL MANDRAM

To foster the love and development of the Tamil language, culture and art and to help the engineers to convey the scientific ideas in Tamil and thereby contribute to the growth of scientific and technical literature in Tamil

viii)	 WOMEN DEVELOPMENT

 To create awareness programs and counseling camp for the overall development of the women. To provide opportunities for the women to participate in all activities. To concentrate on women empowerment to face all challenges. 

        ix)  YOUTH RED CROSS

The Youth Red Cross (YRC) of PSG Polytechnic College is a part of the Indian Red Cross Society. It is a voluntary relief movement whose purpose is to protect life, health and to ensure respect for the human life. The YRC includes Blood donor wing and Red ribbon club.
x)  RANGERS AND ROVERS CLUB
To contribute the development of young people in achieving their full physical, intellectual, social & spiritual potentials as individuals, as the responsible citizens 
	
xi) PHOTOGRAPHIC CLUB
To provide a supportive environment for interested students to share their creativity, knowledge and passion for photography. 

Xii) ROAD SAFETY PATROL

The aim of this club is to create "Road Safety" among the road users to reduce the accidents and develop young ambassadors to take up this to each individual and see that no one should die on the roads.
Xiii) INTERACT CLUB
Interact stands for International Action. Interact clubs bring together young people ages 12-18 to develop leadership skills while discovering the power of Service above Self.
All Interact Clubs are part of the Rotary International organization and every club must be sponsored by a Rotary Club.

15. OTHER SCHEMES AND WINGS

1	National Service Scheme

The Main Objective National service scheme is the development of personality of students through community service

2	NCC – Infantry

The National Cadet Corps is the Indian military cadet corps with its head Quarters at New Delhi. It is open to school and college students on voluntary basis. The National Cadet Corps in India is a voluntary organization which recruits cadets from high schools, colleges and Universities all over India.

16. CHAPTERS OF PROFESSIONAL BODIES

1.	  Institution of Engineers, IE (INDIA) Student Chapter

      The Institute of Engineering is to enhance the knowledge about our engineering, books & about PG through several Guest lectures.

2.	   Institute of Indian Foundry men (IIF) Students Chapter 

The Institute of Indian  Foundry men (Students Chapter) was established in the year 2015 to enhance the latest knowledge on foundry and materials engineering through several guest lectures, industrial visit and skill oriented training.

17. GENERAL

1.	Whistling, shouting and screaming are strictly not allowed in any of  the functions conducted by the Students Union
2.	Any function conducted by the Students Union shall not extend beyond 7:45pm. The Patron and the Chief Advisor, Student Union have the authority to stop the function at any point of time if there is any discrepancy
3.	 The outside students’ strength at any function is limited to 200 on any day.
4.	 The events conducted by Students Union shall not in any form hurt others.
5.	The captions for the functions, the materials to be displayed / posted shall be first approved by the respective faculty advisors.

Office bearers shall be selected based on the recommendations of a selection committee (constituted by Principal)
Students interested to contest for the post of an office bearer, shall submit an application (format enclosed) through the faculty advisors.
Students having arrears are not eligible to become office bearers of any club/Associations.
        50% weight age shall be given for earlier service.  
       Selection of office bearers shall be completed within a week after reopening the college.

# Club/Association:

The secretary will be responsible for all the activities of the club/ associations
All clubs and Associations shall submit their activities plan by 2nd week after reopening
All activities shall be forwarded by Chief Advisor, Students Union and approved by the Patron in the case of clubs, where as all association activities shall be approved by respective HOD.
Prior to the General budget meeting each club shall conduct a pre-budget meeting with Chief Advisor, treasurer and faculty advisor and the minutes be recorded and be forwarded to Principal through Chief Advisor, Students Union.

# Events:

The organizer shall request a faculty other than faculty advisor to observe the events till the end.
The event organized shall be relevant to club/association and shall be designed in such a way that it should be useful for their curriculum / life style.
All clubs shall plan their activities within the budget, excess money from their pockets or from other students shall not be collected.
Minutes of the meeting be recorded for all events
The organizer shall ensure the discipline during all on stage events by arranging a special group of volunteers for this purpose.
For Treasure Hunt event hints shall not be displayed / pasted on the walls.

# Display of circulars:
For display of posters (maximum A4 size), approval from the faculty advisor shall be taken.
No Circular /Poster shall be fixed without the written permission of Faculty Advisor. Prior to display an approved copy shall be sent to Chief Advisor, Student Union.

Poster size shall not exceed A4 size.
	
Invitation for internal events (except major event) shall be restricted to A5 size paper and shall be printed using copier machine.
Students union will provide enough number of display boards to be placed at places of attraction, and all circulars/posters shall be affixed only at these places. If posters are affixed at other than the indicated place, they will be removed and the programme will be cancelled and further programs will not be permitted.
Separate provisions will be given for flex board display. These displays will be permitted not earlier than 3 days of a permitted event.

Outside display is allowed only for major events of Students Union.

Flex display of size 6x4 feet is only permitted (lengthy flex, cloth shall not be used).

The displayed poster shall be removed within one day from the close of  events/programme

# Sponsors:

All the clubs and associations shall submit the list of three possible sponsors before starting their activities. An approval from pattern is required before requesting for sponsorship.